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Administrative Assistant - Construction

Listed on: 7/28/2022 1:14:00 PMPST
Location: New York, NY 10004
Industry: Administration
Salary: Open
Description: Answer phone calls: forward them to appropriate person and take messages.Prepare memos, reports (statistical and financial), or other contract documents as requested by the manager.Organize the folders and files and maintain them.Maintain appointment calendar, schedule meetings using MS Outlook or Teams, and prepare material for meetings.Take notes in meetings and prepare meeting minutes.Interact with various Design/Construction Managers, field office staff and operating divisions and departments.Update Project Status Reports on a monthly basis.Attend progress reports meetings on various related projects.Pickup/Deliver/distribute the timesheets, contract documents/files, etc.Monitor and manage the office supplies.Perform various duties deemed necessary by the Construction Administrator.
Requirements: 
  • The candidate should have experience in performing complex, administrative and secretarial duties while maintaining an efficient work environment and understanding the highly confidential nature of the position.
  • A Bachelor's degree and 3 years of experience, or an Associate's degree and 4 years of experience, or a High School Diploma (or educational equivalent) and 5 years of experience.
  • Strong written, verbal and interpersonal communication skills.
  • Working knowledge of PC applications such as Microsoft Word, Excel, PowerPoint, etc.
L. J. Gonzer Associates is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.