Administrative Assistant

Listed on: 5/16/2022 7:43:00 AMPST
Location: Brooklyn, NY
Industry: Administration
Salary: Open
Description: Perform administrative and secretarial duties while maintaining an efficient work environment for a construction field office. Includes the following duties: -Monitor and organize manager's calendar, schedule meetings, book conference rooms, prepare agendas and other materials for meetings. -Take notes and compile meeting minutes. -Collect, review, get approvals and submit timesheets. -Compile, prepare and edit reports using Excel or Access. -Track and monitor action items and monthly Project Status Reports on a regular basis. -Be aware and proactive with regard to work that requires deadlines. -Organize filing systems, both soft and hard files. -Answer phones, screen calls and send reminders.
Requirements: -A bachelor's degree and 3 years of experience, OR an associate's degree and 4 years of experience, OR a high school diploma and 8 years of experience in a busy, high demand, deadline-oriented environment. -Ability to clearly write, communicate and organize project information and reports with attention to detail. -Must be proactive, flexible and responsive -Be comfortable and available to work at more than one office location -Strong verbal, analytical, organizational communication skills-Must have strong expertise in report preparation and tracking using WORD, EXCEL, ACCESS and POWERPOINT L. J. Gonzer Associates is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

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